Read this page for Proof of Travel Examples.

Proof of Travel ExamplesImportantly, you must have confirmed travel plans if you plan to expedite your U.S. passport within 14 days (or 30 days if the country requires a visa).

You’ll need to write a brief statement to the U.S. Department of State to meet this requirement.

For instance, proof of confirmed travel plans can be plane ticket confirmation, business letter, or employment letter from the business HR Department. Next, scroll down for proof of travel examples.

See Proof of Travel Examples below for our sample letters.

NOTE: Moreover, see Fastport Passport and Expedited Passport Service.

If you have questions about proof of travel examples, contact us or submit an inquiry via our Passport Help Desk.

Plane Ticket or Flight Confirmation

Also, you can submit a copy of your flight itinerary, plane ticket, plane e-ticket, or other flight confirmation.

Proof of Travel Examples

For Driving Plans (Mexico and Canada)

You can write a brief statement to the U.S. Department of State. Please use the format below:


To Whom It May Concern,

(YOUR NAME) will be traveling to (COUNTRY YOU ARE VISITING) on the (DATE OF TRAVEL). I will be crossing the (BORDER) by (MEANS OF TRAVEL).

Importantly, the reason for this trip is (REASON FOR TRAVEL). I’d like to request to expedite my passport application in time for this trip.

If you have any questions, please call me at (PHONE NUMBER).



Sample Business Letter

Company Letterhead
ATTN: U.S. Department of State
Passport Services

To Whom It May Concern:

We are currently making arrangements for <applicants name> to travel to <name of foreign country> in order to <state the nature of the business to be conducted>. Notably, the tentative dates for this trip are <enter a date within the next 2 weeks>.

As it is our company policy, we cannot make any travel plans until we have his/her passport number. Furthermore, we would greatly appreciate your help in expediting <applicant’s name>‘s passport.

Lastly, please do not hesitate to contact us at <enter a contact number>  if you have any questions.


Authorized Signer
Phone Number


Sample Employment Letter

Company Letterhead
Attention to: U.S. Department of State
Passport Services

Dear Sirs/Madam:

Full Name is required to have a valid passport by <Date> in order to start or maintain employment with our company.

Thank you for expediting this application. Also, please do not hesitate to call or e-mail me should you have any questions.


Authorized Signer
Phone Number

 Expedited Passport Service

To get your passport quickly, contact an authorized third-party passport courier like Fastport Passport. See Expedited Passport Service.

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